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Shipping and Passenger Records

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Deane index to Colonial Office correspondence, 1823-1840

How to use the Deane index to Colonial Office correspondence, 1823-1840

Only in the Library You can use Deane index re-indexed to Colonial Office correspondence, 1823-1840 when you are in the Library. Can't come to the Library? Contact us.

How to find an assisted passenger

STEP 1

Ask for the Deane index re-indexed to Colonial Office correspondence, 1823-1840 at the Family history desk to use on one of the stand alone computers in the Family history area.

Also available on microfiche and in print. You can find the microfiche version on the 'NSW Archives Resources Kit' shelves in the Family history area and the printed version at the Special Collections desk in the Mitchell Library.

STEP 2

Search for your passenger using their last name. Make a note of the information in the index entry, including the AJCP/PRO Ref number.

Use the 'Source' number when searching the Deane Index. The number will help with finding the entry in the index.

Below is an example of an entry from the index.

Entry Record Explanation
Name SPINKS H W Name of individual or ship.
Status Writer Writer or subject of correspondence.
Date of Event 07/10/1831 Usually the date the letter was written.
Event DI Source of the index entry. DI: Deane Index and CO: Colonial Office.
AJCP/PRO Ref CO201/224/R183-4 British Government Department (CO) class (201) and piece number (224) and microfilm reel numbers (R 183-4). These reels are part of the Australian Joint Copying Project (AJCP).
Source ML CY2452/V2/P622 Usually the location number of the microfilm copy of the Deane Index (ML CY2452) and the volume (V) and page (P) number of the entry in the Deane Index.
Remarks Convict
wife		 Brief remarks about the contents of the correspondence - often left blank.

STEP 3

Complete a stack request form for the microfilm reel at the Special Collections desk in the Mitchell Library. Make sure to include the AJCP/PRO Ref number from the index entry.

STEP 4

Find the section (piece number) on the microfilm (see the AJCP/PRO Ref field of the index entry for the piece number) to find the original record.

Within the relevant piece, the entries are grouped alphabetically. However the entries are not strictly alphabetically arranged within each letter grouping. You may need to browse extensively on the reel before you find your entry.

Temporary Reading Room

Please note during our refurbishment some material may need to be requested at the Family history desk in the Temporary Bashir Reading Room.